Built for medical device reps & the offices they serve

Know where every kit is,
before the case starts.

Kitlogi keeps reps, offices, and warehouses on one shared system. Scan a kit’s UDI barcode, tie it to a case, and see readiness the moment surgery is scheduled, so nothing goes missing at 7am.

Start free See how it works

15-minute setup. No IT department. Free during early access.

app.kitlogi.com/cases
Kitlogi office dashboard showing live case readiness
Rep app kit detail
Case-ready4 of 4 kits
Kit expires in 14 daysAuto-flagged
UDI scannedLot + serial captured

The way surgical inventory should work

FDA UDI native PHI-free by design Works on the rep’s phone Rep + office, one system
Where you win

Not another inventory system.
A case-readiness system.

Most platforms count stock for ops departments and stop at the warehouse. Kitlogi follows the kit into the field and answers the only question that matters on case day: is this case ready?

Faster than bloated inventory systems

Live in days, not a six-month ERP rollout. No integration project, no consultants.

Built for reps and office managers

Not generic inventory users. Two views tuned to two very different jobs, on one shared system.

Focused on case readiness, not just stock counts

Every kit ties to a scheduled case, so readiness is visible the moment surgery is booked.

Designed for UDI scanning and real-world kit workflows

Point the camera at the FDA UDI barcode. Lot, serial, and expiration land instantly.

Less setup. Less training. Less friction.

If your team can use a smartphone camera, they can use Kitlogi. Set up in about 15 minutes.

Traditional systemsKitlogi
Stop at the warehouse
Follows the kit into the field
Built for ops departments
Built for the rep and the office manager
Count what’s on the shelf
Answer “is this case ready?”
Manual entry of 14-digit serials
One UDI scan captures lot, serial, expiration
Months of setup and training
Scanning kits in about 15 minutes
PHI exposure, BAAs, long security reviews
PHI-free by design
The problem

The case is in 3 hours.
Where’s the kit?

Reps and offices run on separate systems: texts, spreadsheets, memory. So kits get mixed up, expirations slip through, and nobody sees the same picture until a surgeon is waiting and the kit isn’t there. Kitlogi puts both sides on one screen.

One system

One system. Both sides.
Zero surprises.

Live case readiness

Every case shows its kits, contents, and status: ready, at risk, or not ready. See coverage at a glance.

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Expiry caught early

If a kit expires before surgery, Kitlogi flags it and blocks the assignment before it becomes a scramble.

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Flag issues in one tap

Rep spots a damaged or missing item? One tap sends it to the office with case and kit attached.

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Rep message thread linked to a case
Messages with context

Every message carries the kit and case

No more “which one?” The conversation happens in the thread, tied to the exact kit and case, not lost in a group text.

Explore features
Two sides, one system

Pick your side of the case

Built for medical device reps and office teams who want simple, reliable kit visibility. Same data, two views tuned to the job.

For office teams

Run every scheduled case from one screen and know it’s ready before the surgeon does.

  • Live dashboard of tomorrow’s coverage and blockers
  • UDI kit inventory with lot, serial, and ABC class
  • Notifications, inbox, and an approvals queue
  • Role-based access, company-scoped data
Learn more about the office side

For reps in the field

Scan the kit in your hand and know it’s the right one, in date, on the right case.

  • Scan-first: point the camera, get the whole kit
  • Your cases for the day, sorted by time
  • Report an issue and note the office in one tap
  • Expired kits badged and blocked from assignment
Learn more about the rep side
The scanner

Scan the barcode.
Get the whole kit.

Point the camera at a device’s FDA UDI barcode and Kitlogi pulls the full record in seconds: kit type, manufacturer, lot number, serial, and expiration date. No manual entry. No typos on a 14-digit serial number.

  • Reads FDA UDI barcodes and QR codes
  • Captures lot, serial, and expiration automatically
  • Logs it to the office in real time
  • Works on the phone that’s already in the rep’s pocket
See the scanner
Kitlogi scanner reading a UDI barcode Full kit detail captured from the scan
How it works

From box to case-ready,
in three steps.

01

Scan

Reps scan each device’s UDI barcode. Kit type, contents, and expiration land in Kitlogi instantly.

02

Assign

The office ties kits to scheduled cases and watches readiness build in real time.

03

Relax

Expiring kits, missing items, and flagged issues surface automatically, before they’re urgent.

What makes Kitlogi different

Purpose-built. PHI-free.
Ready in the field.

Purpose-built for medical device logistics

Not a general-purpose inventory app repurposed for healthcare. Case prep, trunk stock, and kit readiness are the whole product.

PHI-free by design

Kitlogi never touches patient data. That means faster IT review, no BAA required, and dramatically less compliance burden.

Mobile-first for reps, clean web portal for offices

Reps scan from the field or the trunk. Office managers watch readiness build from a desktop portal. Same data, zero lag.

Instant visibility from a scan

Not a nightly batch job or a weekly reconciliation. One UDI scan and both sides see the same record in real time.

UDI compliance built in, not bolted on

Every scan captures FDA UDI components automatically as part of the normal workflow, not as an extra compliance step.

Simple to adopt, trusted in the field

Simple enough for a team to pick up in a day. Powerful enough to run every kit, case, and expiration without surprises.

The full loop

One connected system,
from the field to the office.

Kitlogi isn’t a rep tool with an office view bolted on. It’s one live system both sides work in — every scan in the field updates the office, and every office decision reaches the rep. End to end, nothing falls in the gap between them.

01

Rep scans in the field

A UDI scan logs the device and pins the kit’s location and status, right from the rep’s phone.

02

Office sees it instantly

The kit appears on the office dashboard the moment it’s scanned — no calls, no spreadsheets, no waiting.

03

Case gets its answer

Kits tie to scheduled cases, so “is this case ready?” is answered before anyone has to ask it.

04

Everyone acts on one record

Approvals, flags, and messages live on the kit itself — the rep and the office are always looking at the same truth.

Works the same for one rep and one office — or a whole company of reps and the offices they serve, connected in one view.

Stop hunting kits. Start running cases.

Get set up in 15 minutes. Free while we’re in early access.

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